Privacy Policy

Effective date: August 11, 2026
Last updated: August 11, 2026

Camas Washougal Aviation Association ("CWAA," "we," "us," or "our") respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit cwaagrovefield.org, become a member, sign up for communications, register for an event or program, apply for a scholarship, make a donation, volunteer, or otherwise interact with CWAA.

1. Information We Collect

Depending on how you interact with CWAA, we may collect:

  • Contact information, such as your name, mailing address, email address, and telephone number.

  • Membership information, such as membership type, membership status, dues-payment information, and association participation.

  • Event, volunteer, program, and scholarship information, including registration details, availability, application materials, references, eligibility information, and other information you choose to provide.

  • Donation and payment information. Payments may be processed by third-party payment providers. CWAA generally receives transaction details but does not retain complete payment-card numbers.

  • Communication preferences and consent records, including whether you have opted in to email or text messages, the date and method of consent, and unsubscribe requests.

  • Website and device information, such as IP address, browser type, device type, pages viewed, referring pages, and general interaction data collected through cookies or similar technologies.

  • Other information you voluntarily provide in forms, emails, messages, surveys, or other communications with CWAA.

Please do not submit sensitive personal information unless CWAA specifically requests it for a legitimate association purpose.

2. How We Use Information

We may use personal information to:

  • Administer memberships and maintain membership records.

  • Process dues, donations, registrations, and other transactions.

  • Operate meetings, events, volunteer activities, scholarships, aviation education programs, and other CWAA activities.

  • Send administrative notices, meeting information, association news, event announcements, volunteer opportunities, membership reminders, and other communications you have requested or agreed to receive.

  • Respond to questions, requests, or concerns.

  • Maintain and improve our website, communications, programs, and outreach.

  • Protect CWAA, its members, participants, property, systems, and the public from fraud, misuse, security threats, or unlawful activity.

  • Comply with applicable laws, regulations, legal processes, and recordkeeping obligations.

3. Email and SMS Communications

You may unsubscribe from marketing emails by using the unsubscribe link included in the message or by contacting us.

CWAA sends recurring SMS text messages only to people who have affirmatively opted in to the CWAA text-messaging program. Messages may include meeting reminders, event announcements, volunteer opportunities, schedule changes, membership matters, scholarship information, aviation programs, and association news. Message frequency varies, generally two to four messages per month. Message and data rates may apply.

Consent to receive text messages is not a condition of membership, participation, donation, or purchase. You may opt out at any time by replying STOP to a CWAA text message. Reply HELP for assistance. You may also contact us using the information below. We may send one final message confirming your opt-out.

CWAA will not sell, rent, or share your mobile telephone number, SMS opt-in information, or SMS consent with third parties or affiliates for their own marketing or promotional purposes. We may provide limited information to service providers that help us operate the messaging program, but only as necessary to provide those services on CWAA's behalf.

For additional details about the text-messaging program, please review our SMS Terms and Conditions.

4. When We Disclose Information

CWAA does not sell personal information. We may disclose personal information in the following limited circumstances:

  • Service providers. We may use providers that support website hosting, forms, email and SMS delivery, payment processing, data storage, analytics, and similar operations. They may access information only as reasonably necessary to perform services for CWAA.

  • Association operations. Authorized CWAA officers, directors, committee members, or volunteers may access information when reasonably necessary to perform approved CWAA duties.

  • With your direction or consent. We may disclose information when you ask us to do so or clearly authorize the disclosure.

  • Legal and safety purposes. We may disclose information when reasonably necessary to comply with law or legal process, protect rights or safety, investigate misuse, or enforce applicable terms and policies.

  • Organizational changes. If CWAA reorganizes, merges, transfers activities, or dissolves, relevant records may be transferred as permitted by law and consistent with this Policy.

SMS opt-in information and consent are subject to the additional restrictions stated in Section 3 and will not be disclosed for third-party marketing or promotional purposes.

5. Cookies and Analytics

Our website may use cookies and similar technologies to operate the site, remember preferences, understand website traffic, and evaluate the effectiveness of our outreach. You may be able to limit cookies through your browser settings. Disabling cookies may affect some website features.

Third-party services used on our website may collect information under their own privacy policies. Links to third-party websites or services do not mean that CWAA controls or is responsible for their privacy practices.

6. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this Policy, including maintaining membership, consent, transaction, scholarship, program, and organizational records; resolving disputes; and meeting legal, tax, accounting, or operational requirements. Retention periods vary according to the type of information and the reason it was collected.

7. Data Security

CWAA uses reasonable administrative, technical, and physical safeguards intended to protect personal information. However, no website, electronic transmission, or storage system is completely secure, and we cannot guarantee absolute security.

8. Children's Privacy

Our website and general communications are not directed to children under 13. A parent or legal guardian should submit information for a child under 13 when registering the child for a CWAA program or activity. If we learn that we collected personal information directly from a child under 13 without appropriate parental authorization, we will take reasonable steps to delete it.

9. Your Choices and Requests

You may contact us to:

  • Ask what personal information CWAA maintains about you.

  • Request correction or deletion of your information, subject to legal and operational recordkeeping needs.

  • Change your communication preferences.

  • Withdraw SMS consent or unsubscribe from email communications.

We may need to verify your identity before completing a request. We will respond as reasonably practicable and as required by applicable law.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The revised version will be posted on this page with an updated "Last updated" date. Material changes may also be communicated through other reasonable means.

11. Contact Us

For questions, privacy requests, or communication preferences, contact:

C W Aviation Association (CWAA)
632B NE 267th Ave.
Camas, WA 98607
Email: cwaagrove1w1@gmail.com
Website: https://cwaagrovefield.org